Inventory
Avvyr tracks inventory per product across multiple warehouses. You can view current stock levels, make manual adjustments, and review the history of stock changes — all from within the product editor or the dedicated inventory section.
Stock quantities
Each product's stock is tracked with three quantities per warehouse:
| Quantity | Description |
|---|---|
| On Hand | The total physical quantity in the warehouse. |
| Sellable | The quantity available for new orders (on hand minus reserved). |
| Reserved | Quantity reserved by pending orders or other processes. |
Viewing stock levels
From the product editor
- Open a product and go to the Warehouses tab.
- You'll see a list of all warehouses with stock for this product.
- Each warehouse row shows the warehouse name, type, and the three quantity values.
Use the search bar to filter warehouses by name when you have many warehouse locations.
From the inventory section
Go to Inventory → Warehouses in the sidebar to see stock across all products and warehouses in a centralized view.
Adjusting stock
When you need to correct stock levels — for example, after a physical count, damage, or supplier correction — use the stock adjuster:
- On the product's Warehouses tab, click Adjust on the warehouse row.
- A modal opens with the following fields:
| Field | Description |
|---|---|
| Type | Choose Increase (+) to add stock or Decrease (−) to remove stock. |
| Quantity | The number of units to add or remove. |
| Reason | Select a predefined reason for the adjustment. |
| Comment (optional) | Add any additional notes about the adjustment. |
- The new balance after adjustment is shown in the preview before you confirm.
- Click Adjust stock to apply.
Adjustment reasons
Every stock adjustment requires a reason, which helps maintain accurate audit trails:
| Reason | When to use |
|---|---|
| Inventory count | After a physical stocktake reveals a discrepancy. |
| Damaged goods | When items are damaged and can no longer be sold. |
| Found in warehouse | When previously unaccounted stock is discovered. |
| Shrinkage / Theft | For stock losses due to shrinkage or theft. |
| Supplier correction | When a supplier delivery quantity doesn't match the expected amount. |
| Other | For adjustments that don't fit the other categories. |
Inventory adjustments log
Go to Inventory → Adjustments to view a log of all stock adjustments across your organization. This provides a complete audit trail of every manual stock change.
How inventory connects to other features
- Product statuses — Products with zero sellable stock can optionally be hidden from the storefront.
- Storefront index — Stock updates can be pushed to the storefront index from the product's Storefront tab without doing a full reindex.
- Variants — Each variant child has its own independent stock levels per warehouse.
- Orders — When orders are placed, stock is moved from sellable to reserved.
Best practices
- Adjust with reasons — Always select the correct reason when making manual adjustments. This creates a reliable audit trail.
- Use comments for context — Add a comment when the reason alone doesn't explain the adjustment fully.
- Do regular counts — Schedule periodic physical inventory counts and use the "Inventory count" reason to reconcile.
- Check sellable vs on-hand — If sellable is significantly lower than on-hand, you may have too many reserved units from stale orders.